6.28/ Help Wanted: Huntington Historical Society Assistant Director


Huntington Historical Society Assistant Director Job Duties

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The Assistant Director will execute all directives of the Executive Director (ED) and in the absence of the ED, all directives of the board of trustees.

Chief Responsibilities:

  • The Assistant Director will communicate with the ED (and board members as warranted) to review progress of achieving the Society’s strategic plan and mission.
  • The Assistant Director will execute all assigned job duties to meet the expectations of the Society’s mission, daily operations, and strategic plan.

Fundraising Duties:

  • Assist the ED in the full oversight of fundraising events including: Wine Tasting, House Tour, Garden Tour, Lunch & Learn, Pub Crawls and other events as planned.
  • Assist the ED and HHS volunteers in obtaining sponsorship monetary or in-kind donations for all Society events and programs.
  • Independently research and initiate sponsorship and donation funds for Society.
  • Independently explore additional fundraising opportunities the Society can conduct or participate in.

Programmatic Duties:

The Assistant Director will be the lead supervisor for community events including a spring program (e.g., Sheep to Shawl) and a fall program (e.g., Apple Festival).

The Assistant Director will be the lead supervisor of educational programs and operations including but not limited to:

  • School field trips to the Society’s properties.
  • Mobile school programs to bring education programs to schools and other educational entities.
  • All publication, recruitment and communication to schools and other educational entities.
  • Summer camp program “Passport to the Past.”
  • Scheduling of volunteers, presenters, docents and counselors for programs.
  • Redesigning, updating and/or creating.

The Assistant Director will be the lead supervisor of mission-based enrichment programs including but not limited to:

  • Working with vendors who operate the programs (e.g., burial ground tours, Tide Mill tours, etc.)
  • Researching new programs to increase visibility and community integration of the Society as per the mission.
  • Scheduling programs, obtaining volunteers, collecting fees.

Finance Duties:

  • Create and send invoices to entities using the Society’s programs/properties.
  • Track income and expenditures of all assigned programs, particularly related to mission-based enrichment and educational programs.
  • Work with the ED to review budgets and P&L to determine progress and areas of need.
  • Assist ED to create budgets for grants, contracts and projects.
  • Educate volunteers and per diem staff on money handling for assigned events/programs.

Human Resource Duties:

  • The Assistant Director will organize and train volunteers and per diem staff as needed to support ongoing and long-term fundraising activities and objectives associated with the mission of the Society in relation to education, programming and events.
  • The Assistant Director will operate scheduled events and programs when volunteers are not available.
  • Instill a sense of accountability among volunteers, interns and per diem staff by modeling firm oversight of individual and organization performance standards

Public Relations and Marketing Duties:

  • Obtain and submit information in a timely manner to advertise Society events and programs.
  • Submit articles, pictures and other media pieces to ED or website manager for newsletter and website pages.
  • Liaise with other historical societies and community partners for event sharing.
  • Arrange and attend meetings with school administrators to promote education and camp programs.

Social Media and Website:

  • Facebook and Instagram posting, at least twice a week.
  • Assist ED with website updating.

Position includes answering phones, taking reservations, and using the membership database.

Must be able to pull, push and lift up to 25 pounds. Must have reliable personal transportation.

Computer proficiency is a must. This includes Microsoft Office, Excel, and Outlook, as well as comfort with Facebook and Instagram. Knowledge of Microsoft Publisher, PastPerfect, and Constant Contact is a plus, but can be taught for the right candidate.

We are looking for someone who is well organized, has a positive attitude and who can communicate well with our members in a professional and friendly office.

Monday-Friday, 9-5. Some weekends and evenings are required.

$40,000+

www.huntingtonhistoricalsociety.org

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