Huntington Historical Society: Membership & Officer Coordinator / Posted October 6, 2018


Membership & Officer Coordinator


Part-time position, 25 hours/week, five hours per day Monday-Friday, occasional evening and weekend hours required. Hourly compensation is $16-18/hour based on experience.

Position Summary
The Membership and Office Coordinator oversees the Society’s day-to-day organizational operations and serves as a liaison with visitors and members. Responsibilities include oversight of the membership program, facility rentals, and assisting with communication, project management, general administration, and events. The part-time position reports to the executive director and interfaces with visitors, members, staff, trustees and volunteers.

Duties include, but are not limited to
– Maintaining a general calendar of events, programs, exhibits and meetings
– Operating as the frontline staff person and handling member and visitor phone calls and enquiries
– Overseeing and updating the PastPerfect membership database, preparing all membership mailings and assisting with the expansion of the membership program
– Communicating all programs, exhibits and events to visitors, members, media, and the community via press releases, the Society’s website, email marketing and social media
– Managing and expanding the facility rental program
– Providing general project and event assistance and administrative support

– Possession of a bachelor’s degree and two years of related experience
– Strong project management skills with the ability to juggle various projects and deadlines
– Familiarity with PastPerfect or a similar donor database, or the ability to rapidly learn and use new software
– Experience with email marketing systems (e.g. MailChimp, Constant Contact) and social media
– Proven ability to work independently, take initiative, anticipate challenges, solve problems, and meet deadlines
– Excellent verbal and written communication, as well as interpersonal and relationship building skills with the ability to communicate effectively, courteously, and tactfully with the public, media, and volunteers
– Availability on occasional evenings and weekends as needed

About Huntington Historical Society
The Huntington Historical Society of Huntington, NY is a 501(c)(3) organization that serves as the focal point for preserving the ongoing heritage of the Town of Huntington. We support this mission through public education programs, maintaining museums, collections and a regional research center; promoting the preservation of historic buildings and sites; and by partnering with local and regional institutions.

How to Apply
Interested applicants should submit a cover letter and resume by email to indicating Membership & Office Coordinator in the subject line.

NO PHONE CALLS PLEASE. Only those candidates selected for an interview will be contacted. Application period will end October 10, 2018.


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