Westhampton Beach Historical Society: Collections Manager Position — Posted 11.16.17

Westhampton Beach Historical Society

About the Westhampton Beach Historical Society:

The WHBHS is dedicated to the history and culture of the famed resort community on Long Island’s South Fork, comprised of the villages of Eastport, Quiogue, Speonk, Remsenburg, Westhampton and Westhampton Beach, New York. The Society, founded in 1989, is now housed in two historic buildings with outbuildings that were moved from various village locations to its present site in downtown Westhampton Beach. Long an organization sustained through committed volunteer efforts, the Society wishes to hire a part time professional to manage its artifact collection.

The mission of The Westhampton Beach Historical Society is to:

  • Collect and preserve artifacts and materials pertaining to Eastern Long Island, focusing on the Greater Westhampton area.
  • Interpret the history of the area through educational programs, exhibitions, and publications.
  • Advocate the preservation of existing historic structures and sites.
  • Facilitate historical research.

Job Description

Activities: The individual hired in this role will be responsible for organizing and managing the Historical Society’s archive and artifact collections.

  • Artifact collection management
    • Make recommendations for possible acquisitions and deaccessions in keeping with the Society’s purposes and Collections Policy.
    • Artifact intake decisions –
      • Making sure the incoming artifact aligns with the Museum’s Collection Policy.
      • Preparing the Temporary Custody documentation.
    • Accessioning of artifacts –
      • Determining the artifact’s identity and researching and understanding an artifact’s history.
      • Determining the artifact’s relevance to the Museum collection.
      • Registering and assigning accession and catalog numbers to all objects in collection according to the established registration system.
      • Composing concise descriptions of objects, and recording them in the collection catalogs.
      • Entering accessioned artifacts into the Museum’s PastPerfect database
      • Preparing accession records
    • Managing the storage needs for the archive and artifact collections
    • Assessing the condition and conservation needs of existing collection
    • Organizing the placement of artifacts in museum storage, and exhibits
    • Deciding on and acquiring protective materials for artifact storage
    • Deciding on and documenting temporary loan outs

The Manager will also have the following administrative responsibilities:

  • Developing, documenting, and updating the Museum’s Collections Policy
  • Making sure the Museum’s accessioning and de-accessioning processes are followed rigorously.
  • Deciding how to optimize the utilization of exhibit and storage space within the Museum.
  • Training and supervising volunteers in the best practices of collection care and management.

Candidate Requirements:

  • Possession of a bachelor’s degree in Museum or Library Studies, American History or a related field is required, and an advanced degree preferred. Equivalent hands-on experience in museum collection management will be considered.
  • A knowledge of the history and culture of the local community, Long Island, and American history in general.
  • Strong skills in organization, and written and verbal communication.
  • Sound computer skills, and the ability to use Past Perfect and Microsoft Office.
  • A self-starter with the ability to work both independently and collaboratively
  • Familiar with museum nomenclature.
  • Relevant experience in a not-for-profit organization, working with Trustees and leading volunteers is preferred.
  • Possesses the necessary interpersonal skills for engaging people – from children to adults, and from fourth generation residents to new community members and summer residents.
  • A sense of humor, integrity, a positive attitude, and a self-directed work style.


Compensation: $20/hour – $25/hour, commensurate with experience; 8 -10 hours per week.

Schedule: Available to work at least one weekday per week when designated by the Society.

Attendance at monthly Trustee meetings once per quarter

Reports to: Artifacts Chair

How to Apply:

Interested applicants should submit a cover letter and resume by email to:


Include in the subject line: Collections Manager Search




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